Storing and finding contracts should be simple, but for global enterprises with multiple divisions and departments, tens of thousands of contracts, and hundreds of stakeholders involved in the contract process, it’s anything but. Contract visibility is a critical part of controlling your business—including reducing risk— so it’s no wonder that “visibility” is often cited as a top reason enterprise legal teams launch contract management software initiatives.
If your homegrown contract management system, Excel spreadsheets, or dusty filing cabinets can’t keep up with your company growth anymore, the next logical step is to move to an automated contract repository. Selectica CLM offers a virtual warehouse for each and every contract across your organization that makes it easy to locate, analyze, and report on contracts.
Repository at a glance
Selectica’s contract repository is a searchable cloud warehouse that stores your entire organization’s contracts, allows you to find them easily, and ensures that up-to-the-minute data is available 24-7.
3 key benefits
Unparalleled contract visibility throughout the organization
Easy access to contract information via a single, searchable database
Ability to scale your organization effectively by moving from homegrown systems or spreadsheets
Get your entire organization’s contracts in one system quickly
Even if you have thousands of contracts on shared drives, spreadsheets, or in file cabinets, there’s a way to get your data uploaded into Selectica and organized quickly.
Selectica leads you down the the fastest path to complete contract management, with tools that help you search across present and historical data, automate legacy contracts, find contracts housed in multiple, disparate systems, and quickly load them into Selectica CLM. Using these tools you can take the fast lane to:
Contract discovery: Find contracts that might otherwise fall under the radar with unparalleled contract discovery functionality and federated access to organization-wide contract records.
Legacy load: Take advantage of the fastest path to active contract management with tools that facilitate fast contract uploads.
Mapping and data extraction: Automatically extract key contract data, including information in embedded images or image files, and extract additional metadata as needed for a truly sustainable repository.
Do an extreme contract management makeover
When you have thousands of contracts stored in filing cabinets or a multitude of online folders, finding the exact contract you need at any given time (think audits!) is difficult—if not impossible. Not only does the Selectica contract repository keep all your important data in one place, but it makes organization even easier by configuring your folders and hierarchies to conform to the way you work, and enabling you to group or link contracts from the same vendor, deal, or customer.
Find the needle in the haystack
Using the Selectica contract repository, it’s easy to find the contract or associated document you need the moment you need it.
Search: Quickly locate specific terms across all contracts and attachments using free-form full-text, fuzzy, and Boolean search methods to find the exact document you need.
Filter: Use categorized, advanced filtering tools to drill down to the exact contract you need.
Prioritize: Bookmark records for one-click access to the contracts you’re most interested in working on.
Personalize: Organize contracts in a way that makes sense for you. Show, hide, or move whichever filtering columns you choose, and customize your view to best fit the way you want to work.
Get all of your players on the same playing field
Third-party vendors, geographically dispersed departments, and thousands of contracts in a variety of systems can lead to contract chaos. Selectica’s centralized contract repository software not only organizes your contracts, but also ensures everyone involved in contract creation, approval, maintenance, and renewal—including legal, sales, finance, and administrative teams—has real-time access to current contract data.
Discover the benefits of going from manual to automated contract management
With contract management software, enterprises:
Save time—Set and clarify your contract approvals process to get contracts completed and signed faster, and eliminate the all-too-familiar scramble of renewals, modifications, and audits.
Increase efficiencies—Even with multiple stakeholders involved in the contract process, we make it easy to track contract progress and automate processes like renewals, alerts, and approval workflows.
Improve fluidity—Boost visibility and communication for in-office and remote teams, and close deals faster.
Maintain security—Role-based access ensures each party sees only the data relevant to their department or position.